Day of Event Coordination & Vendor Selection – $3500
Choosing your venue and vendors can be daunting. How do you know if a wedding vendor is reputable? Are you asking all the right questions with your venue coordinator to uncover an hidden fees? What is the gratuity charge for your venue and is it calculated based on your total venue charges or just your food and beverage costs? Does your photographer work with a second shooter and does he or she have the appropriate gear to cover your ceremony and reception?
Selecting your vendor team is extremely important to ensure your wedding goes off without a hitch. This package is designed to give you peace of mind when selecting your venue and hiring your wedding vendors. I will ensure you hire true wedding professionals that are priced within your wedding budget to make sure we design the wedding of your dreams.
Here are the services to expect with this package:
Vendor Selection
We provide the following services:
- Provide a customized vendor list based on your wedding vision, style and budget
- Attend the vendor meetings with you (Up to 5 meetings)
- Review all of your vendor contracts and ensure you are agreeing to terms that will facilitate your wedding vision and adhere to your budget.
- Track all vendor payments
- Send you payment reminders throughout the wedding planning process.
Day-of-Event Coordination
- 2 – Planning Meetings (Phone or in-person)
- Initial planning (scheduled immediately after booking)
- Final check-in (usually scheduled 7-10 days before wedding)
- 1 – Venue Visit
- Communicate with vendors and organize logistics and timeline needs for wedding day
- Creation and distribution of wedding timelines (Vendor & Wedding Party)
- Coordination of ceremony rehearsal
- Up t0 10 hours event coordination – the day of the wedding
- Unlimited communication via phone and email.
We manage the following tasks:
- Follow-up with all of your vendors, finalize all the logistical details (including: final guest counts, delivery/set-up times, etc.)
- Coordinate final vendor payments.
- Draft the wedding weekend timelines for your vendors and your wedding party.
- Confirm timeline details such pick-up/drop-off details for wedding décor items, wedding gift delivery location and any other special wedding day instructions.
1-2 days prior to the wedding day
- Assemble and deliver wedding guest welcome bags to the hotel
- Direct the wedding ceremony
- Coordinate the event details for the rehearsal dinner
Wedding Day
We will manage all of the details on your wedding day.
- Coordinate the set-up for both your ceremony and your reception
- Be the “day of event” point-of-contact for all of your vendors.
- Direct the actual wedding ceremony
- Assist with the timing of all aspects of your reception. From your grand entrance, first dance, toasts to cake cutting (and all the other details in between) we will be in the background guiding the flow of the party.
- Ensure vendors receive their final payments
- Deliver gifts to their appropriate places
- Return rentals (linens, floral vessels, décor items, etc.)
- Manage final wedding clean-up
- Emergency kit on hand for little wedding hiccups
Still not sure what planning services are right for you?
We would be happy to create a custom proposal just for you.
- Full Service Planning – $5000
- Day of Event Coordination & Vendor Selection – $3500
- Day of Event Coordination – $2500
Casey Green Weddings, LLC
SCOTTSDALE | SEDONA | NORTHERN ARIZONA
602-448-8133
hello@caseygreenweddings.com